Fleet contract invoicing

mleroy1989

mleroy1989

New member
Hey everyone.

I'm in the process of establishing my first fleet contract. It's for a small company in my area who I've done detailing for recently and have a good business relationship with.

The owner has 2 vehicles he wants maintained with washes every two weeks, spray wax twice a year and full detail twice a year. He has two additional vehicles thst will have a different schedule, but fall under the fleet contract.

I've already established my pricing for these services, my question to you guys is how would you bill this company?

Annually at the beginning of season? Monthly after each month of service? Monthly prior to services that month? Pay as you go?

I'm a new business and feel hesitant about requesting annual payment up front, but would prefer that.

I'm mobile and my season runs April - early October, so I've determine the prorated amount for the duration of this season.

I'm going to contact the company tomorrow with two options, depending on the advice I receive here.
1: payment up front for duration of season with 5-10% discount
2: payment at the end of each month, without discount

If you have any insight, advice or criticism I'm all ears!

Thanks in advance!
 
I have a stable full time job, this is just a side business.

Are you saying i shouldn't offer a discount at all, even if it was paid in full for the season?

Thanks for the reply, I think I'm leaning toward the monthly invoice as well.
 
mleroy1989 said:
I have a stable full time job, this is just a side business.

Are you saying i shouldn't offer a discount at all, even if it was paid in full for the season?

Thanks for the reply, I think I'm leaning toward the monthly invoice as well.
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I wouldn't offer a discount if you are already as busy as you want to be with your part time business. That doesn't make sense

If you start getting vibes the place is having financial difficulties go with per job or weekly billing, otherwise the Bookkeeper will appreciate not having to cut the car wash guy a check every other day
Always stay on friendly terms with the one who pays the bills
 
I'm steady with work but am more interested in establishing long term clients. I'm not so busy that if I turn this down I'll have more beating down the door.

The company is well established, but you make a good point to not get ripped off. Being likeable, friendly and handsome has gotten me this far, I know it's not my detailing skills!

Thanks again for the insight!
 
mleroy1989 said:
I'm steady with work but am more interested in establishing long term clients. I'm not so busy that if I turn this down I'll have more beating down the door.

The company is well established, but you make a good point.

Thanks again for the insight.
Click to expand...

One problem with fleet accounts is when you loose them (it will happen) it hurts worse then loosing an individual

I would continue servicing this account, but would steadily be looking for individual accounts to replace it

I would also be looking for a 1 bay garage for Winter


:snow:
 
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